Storage | 15GB of free storage, shared across Gmail, Google Drive, and Google Photos. | 15GB of free storage, shared across Outlook and OneDrive. |
Security | Strong two-factor authentication (2FA), phishing detection, and machine learning to identify malicious content. Includes encrypted communication when using third-party tools like Google Workspace. | Comparable two-factor authentication (2FA) and encryption support, though Outlook lacks some of the machine learning-based phishing and malware protection that Gmail offers. |
Integration | Seamless integration with the entire Google ecosystem (Drive, Calendar, Meet, Docs, etc.), making it a top choice for users who already use Google services. Ideal for collaborative work environments with Google Workspace. | Improved functionality with Microsoft Office 365, OneDrive, Teams, and Skype. If you are heavily invested in the Microsoft ecosystem, Outlook is likely to fit as a glove. It seems especially in workplaces where Microsoft tools dominate the landscape, making it a logical choice for business users. |
Customization & Productivity Tools | Offers features like email scheduling, smart replies, labels, filters, and priority inbox organization. Extensions through Gmail add-ons and integrations with third-party apps are widely supported. | Outlook provides robust organization tools, such as Focused Inbox and customizable folder structures. Microsoft’s To-Do integration and advanced calendar options offer enhanced productivity, especially for those tied to Windows systems. |
Privacy & Advertisements | Google has improved its stance on privacy, but Gmail still uses data from user behavior for targeted advertising, though it claims not to scan the contents of emails for ads anymore. Some users are concerned about the level of data tracking. | Outlook offers a more privacy-focused approach, with fewer ads in its free version and no email content scanning for advertisements. Outlook users can breathe a little easier when it comes to privacy, but it is worth noting that even Microsoft dips into user data for customization purposes. While your messages are safe, do not be surprised if some information is used to customize your experience. You are appreciated, but yes, your preferences are included. |